REQUIREMENTS AND QUALIFICATIONS:

  • BCom Administration Degree from an accredited institution and/or equivalent qualification.
  • Minimum 3 years’ experience.
  • Substantial professional experience related to the core issues in this job description.
  • Demonstrated excellence in written and oral communication.
  • Phone Etiquette.
  • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Demonstrated excellence and leadership in technical/organizing skills.
  • Adept team player with good interpersonal skills.
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
  • Superb organizational and time management skills including the ability to manage numerous tasks simultaneously, working under pressure and meeting deadlines and arriving to work on time.
  • Strong adaptability skills.
  • Ability to work independently and in a team.
  • Ability to keep calm and work in a fast-paced environment.
  • General problem-solving skills.

PRIMARY RESPONSIBILITIES:

  • Provide sophisticated calendar management for the executives.
  • Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board.
  • Meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary.
  • Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
  • Complete a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives, including those of a highly confidential or criticalnature.
  • Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Executive’s style and organization policy.
  • Work closely with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the Executive updated. Anticipate Executive’s needs in advance of meetings, conferences, etc.
  • Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
  • Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the Executive and staff, demonstrating leadership to maintain credibility, trust,and support with the Executive Team.
  • Follow up on contacts made by the Executives to cultivate ongoing relationships.
  • Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows.
  • Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization
  • Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
  • Supervise IT consultants. Prepare budget recommendations.
  • Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
  • Provide event management support as requested.
  • Provide hospitality to all guests and help to create a welcoming environment.
  • Answer main phone line and respond to inquiries.
  • Process and distribute daily mail.
  • Invest in building long-lasting relationships both externally and internally.
  • Manage petty cash reimbursements and reconciliation.
  • Other projects/duties as assigned for the overall benefit of the organization

REQUIREMENTS AND QUALIFICATIONS:

  • BSc Honours Quantity Surveying qualification from an accredited institution and/or registration with the SACQSP as a Quantity Surveyor.
  • Minimum of 5 years’ experience in the quantity surveying profession and built environment.
  • Meticulous, accurate, methodical, organised, systematic, flexible and adaptable in multi-tasking.
  • A dynamic self-starter who can work independently & as a part of a team.
  • Substantial professional experience related to the core issues in this job description.
  • Demonstrated excellence in written and oral communication.
  • Demonstrated excellence and leadership in technical quantity surveying skills.
  • Adept team player with good interpersonal skills.
  • Superb organizational and management skills including the ability to manage numerous tasks simultaneously, working under pressure and meeting deadlines and arriving to work on time.
  • Ability to work independently and in a team.
  • Ability to keep calm and work in a fast-paced environment.
  • General problem-solving skills.

 PRIMARY RESPONSIBILITIES:

  • Carrying out normal duties and functions which occur within a professional Quantity Surveying office.
  • Preparing estimates of construction costs.
  • Carrying out feasibility studies.
  • Advising on procurement strategy.
  • Identifying potential financial or construction risks.
  • Preparing tender documents, including bills of quantities.
  • Negotiating with contractors and subcontractors.
  • Developing and maintaining relationships with contractors and subcontractors.
  • Attending site meetings and meetings with clients.
  • Carrying out cost management of construction projects.
  • Providing advice on contractual claims.
  • Preparing valuations for issue of interim payment certificates.
  • Preparing cost reports and reporting on the same.
  • Preparing and concluding final accounts.
  • Assisting clients with maintenance costs and facilities management.
  • Complying with basic office rules and procedures.
  • Attending all in-house training seminars and workshops, including presenting papers if so required.
  • Working in conjunction with and managing other staff members.
  • Ensuring compliance with the firm’s ISO 9001:2015 Quality Management System and acquiring full knowledge of the relevant documentation and procedures.

REQUIREMENTS AND QUALIFICATIONS:
● BSc Honours Quantity Surveying qualification from an accredited institution and/or registration with the SACQSP as a Quantity Surveyor.
● Minimum of 5 years’ experience in the quantity surveying profession and built environment.
● Meticulous, accurate, methodical, organised, systematic, flexible and adaptable in multi-tasking.
● A dynamic self-starter who can work independently & as a part of a team.
● Substantial professional experience related to the core issues in this job description.
● Demonstrated excellence in written and oral communication.
● Demonstrated excellence and leadership in technical quantity surveying skills.
● Adept team player with good interpersonal skills.
● Superb organizational and management skills including the ability to manage numerous tasks simultaneously, working under pressure and meeting deadlines and arriving to work on time.
● Ability to work independently and in a team.
● Ability to keep calm and work in a fast-paced environment.
● General problem-solving skills.

PRIMARY RESPONSIBILITIES:
● Carrying out at managerial level the normal duties and functions which occur within a
professional Quantity Surveying office.
● Preparing estimates of construction costs.
● Carrying out feasibility studies.
● Advising on procurement strategy.
● Identifying potential financial or construction risks.
● Preparing tender documents, including bills of quantities.
● Negotiating with contractors and subcontractors.
● Developing and maintaining relationships with contractors and subcontractors.
● Attending site meetings and meetings with clients.
● Carrying out cost management of construction projects.
● Providing advice on contractual claims.
● Preparing valuations for issue of interim payment certificates.
● Preparing cost reports and reporting on the same.
● Preparing and concluding final accounts.
● Assisting clients with maintenance costs and facilities management.
● Complying with basic office rules and procedures.
● Attending all in-house training seminars and workshops, including presenting papers
if so required.
● Working in conjunction with and managing other staff members.
● Ensuring compliance with the firm’s ISO 9001:2015 Quality Management System and
acquiring full knowledge of the relevant documentation and procedures.